Photography and Filming Policy

Purpose:

• Protect children involved in school activities where photos/videos are taken.
• Guide the approach to photographing/filming children.
• Ensure compliance with legal requirements.

Scope:

• Applies to all staff, parents, students, volunteers, and associated adults.

Legal Framework:

• Data Protection Act 2018
• GDPR
• Education Act 2002
• Human Rights Act 1998
• Children Act 2004
• Protection of Freedoms Act 2012

Key Principles:

• Photos/films celebrate achievements and document activities.
• Children's welfare is paramount.
• Parents and children have the right to decide on image use.
• Consent must be informed and voluntary.
• Sharing images online carries risks.

Consent:

• Written consent from parents/guardians required for taking, using, or sharing images.
• Consent forms outline image use and associated risks.
• Parents/guardians can withdraw consent at any time in writing.
• Withdrawal of consent may not remove previously shared images.
• No child will be excluded from activities for lack of consent.

Good Practices:

• Use first names only in images.
• Inform parents if media coverage is expected.
• Represent student diversity.

Reporting Issues:

• Report misuse of images to Head Teacher and Safeguarding Officer Yola Christodoulou at

Personal Use:

• Guidance provided at events about image sharing.
• Reminders to seek consent before sharing on social media.
• Check privacy settings before sharing.

School Use:

• School staff/volunteers may use images for educational activities with permission.
• Consent required from parents/guardians.
• External photographers must be supervised and comply with consent rules.

Wider Use:

• External photographers must seek permission and provide details in advance.
• Consent from children and parents is required.
• Photographer identification and adherence to the data processing agreement are mandatory.

Storing Images:

• Secure storage in locked drawers or protected folders.
• No storage on personal devices or unapproved systems.
• Images kept only for (specified periods).
• School equipment must be used for taking photos/videos.

Publication and Use:

• Avoid personal details in public images.
• Prefer group photos to individual ones.

Security Measures:

• Controlled access to images via password-protected systems.
• Regular audits for compliance.

Breaches:

• Serious disciplinary action for breaches.
• Report data breaches to the Information Commissioner's Office (ICO).

CCTV Policy:

• Used for safety and security.
• Located only in public areas.
• Controlled access and secure storage of footage.
• Compliance with the Academy’s Data Retention Policy.

Contact:

Senior Lead for Safeguarding: Yola Christodoulou

Email:

Approval and Review:

• Approved by the School Governing Body on 01/09/2024
• Implemented on: 28/08/2024
• Reviewed annually or as required by law.

By adhering to this policy, Greek Community School at St Cyprian’s ensures ethical and legal photography/filming practices that respect privacy and individual rights.